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Participants Code of Conduct

Code of Conduct – August 2020

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So that all members of CUCC have a safe and enjoyable time participating in club activities we have a few guidelines we expect everyone to follow.

Cambridge University Canoe Club (CUCC) is fully committed to safeguarding and promoting the well-being of all its members, ensuring a positive and enjoyable experience for all. By respecting the rights, dignity and worth of every person involved in its activities CUCC ensures all members are in an environment free from discrimination, intimidation, harassment and abuse. The club believes that it is important that members, coaches, and administrators associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with the President. It should be the responsibility to all members to challenge discriminatory behaviour and promote equality of opportunity.


CUCC is governed by the constitution of British Canoeing (BC), which is registered with the University of Cambridge Sports Service. The Code of Conduct is in addition, and by no means replaces, the standards set by BC, the student's individual college and the overarching Proctor regulations.

Standards of behaviour

All members are solely responsible for their conduct when representing CUCC. As a member of CUCC, you must abide by the following code of practice:

  • Kayaking is an assumed risk sport. All members must read and follow the club safety policy and Risk Assessment.
  • All members must respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background, religious beliefs or sexual identity.
  • Members should recognise the valuable contribution made by coaches and officials who are usually volunteers. They give their time and resources to provide canoeing for you.
  • All members must respect officials and publicly accept their decisions. All appeals must be made through the appropriate formal process and the final decision respected.
  • All members should be a positive role model, treat other players and officials with the same level of respect you would expect to be shown to you.
  • Use correct and proper language at all times.
  • Members are not allowed to smoke, consume alcohol or drugs on club premises or whilst representing the club.
  • Members must be suitably equipped for activities (CUCC can provide most of the kit you need) to the satisfaction of the session leaders.
  • Members must pay any fees for training or events promptly.
  • Bullying of any sort will not be tolerated. Encourage everyone to enjoy sport and understand that people have different motivations for taking part.
  • Operate within the rules of the sport.
  • Treat facilities and club equipment with respect.
  • Be aware of how your actions may be perceived by others.
  • Do not act in an unlawful manner.
  • Do not encourage or pressure others into acting against the code.
  • Understand the repercussions of any breaches of this code of conduct.
  • We have a few other common sense policies that you might need to be familiar as you get more involved in CUCC (Socials, Data Protection, Coaching Code of Conduct).

Health and safety

CUCC is strongly committed to encouraging members to take part, but the health, well-being and safety of each individual is always our paramount concern. The Club will therefore take all reasonable steps to ensure that all its activities are safe in line with the Club Safety Policy ( To support the Club, all members are expected to:

  • Take reasonable care for their own health and safety and that of others who may be affected by what they do or not do.
  • Co-operate with the club on health and safety issues.
  • Correctly use all equipment provided by the club.
  • Not interfere with or misuse anything provided for your health, safety or welfare.
  • Ensure that they update the club and coaches with any medical information or changes to emergency contact details.


Members of the Club must adhere to the requirements of the World Anti-Doping Agency (WADA) code. Please note that Team Members could potentially be subject to random testing during competitions, particularly those at competing at National Level and above. Club Members caught with banned substances in their system will be subject to disciplinary proceedings.

Publications, internet and social media

CUCC wishes to promote the club positively both within the University and externally. It recognises that its publications, online, print and social media are important tools in recruiting new members and engaging with alumni and potential sponsors. It is the responsibility of all CUCC members to manage their personal social media presence responsibly. As such, all members are responsible for ensuring that they:

  • Refrain from publishing comments about other clubs, players or judges and any controversial or potentially inflammatory subjects.
  • Avoid hostile or harassing communications in any posts or other online communications.
  • Identify all copyrighted or borrowed material with citations and links. When publishing direct paraphrased quotes, thoughts, ideas, photos or videos, give credit to the original publisher or author.
  • Review responses to online posts and resolve any concerns before they are posted.

Social events

Social functions form an important part of a club's activities. CUCC is committed to ensuring that all students are able and encouraged to participate in student activities in an atmosphere free from discrimination or fear. As such, CUCC will aim to organise a range of social events that are as inclusive as possible. Members should be aware that:

  • Participation in any form of social activity is completely optional.
  • They must not force others to participate in initiations and/or other social and sporting events run by CUCC.
  • Members must be made aware that they can opt-out of social activities without fear of undue pressure, reprisal or any other form of discrimination at any point.

Breaches of the code of conduct

The constitution states that, "subject to the remainder of this clause 10, the Executive Committee shall have the authority to expel or to suspend a member or members whose actions are felt to be such as to bring the Club into disrepute, or gravely harm the interests of its members."

This action may be applied to a breach in Code of Conduct. Should a serious breach of the Code of Conduct be identified, the Senior Treasurer in consultation with the President may suspend a member from CUCC and Club activities pending further investigation. In the event of an expulsion, the excluded member is required to return all equipment, documents and finances belonging to the Society within 7 days. He/she will not be entitled to any full or partial refund of annual subscriptions. If the excluded or suspended member wishes to appeal the decision, that appeal should be made to the Senior Treasurer, who will consider all the facts, and whose decision will be final. An appeal as to the process of exclusion, but not a further investigation into the facts, may be lodged with the Junior Proctor.


CUCC takes the welfare of its members seriously. Any member of the Team that has any concerns regarding their welfare or those of others involved in Team or Club activities can discuss these, in confidence, with the Club Welfare Officer.