Data Protection Policy

Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data. We are committed to:

  • Ensuring that we comply with the eight data protection principles, as listed below
  • Meeting our legal obligations as laid down by the Data Protection Act 1998
  • Ensuring that data is collected and used fairly and lawfully
  • Processing personal data only in order to meet our operational needs or fulfill legal requirements
  • Taking steps to ensure that personal data is up to date and accurate
  • Establishing appropriate retention periods for personal data
  • Ensuring that data subjects' rights can be appropriately exercised
  • Providing adequate security measures to protect personal data
  • Ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues
  • Ensuring that all club officers are made aware of good practice in data protection
  • Ensuring that everyone handling personal data knows where to find further guidance
  • Ensuring that queries about data protection, internal and external to the organisation, are dealt with effectively and promptly
  • Regularly reviewing data protection procedures and guidelines within the club

Data protection principles

  1. Personal data shall be processed fairly and lawfully
  2. Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes
  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
  4. Personal data shall be accurate and, where necessary, kept up to date
  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
  6. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998
  7. Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data
  8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data

CUCC Policies

The CUCC membership data base is restricted to defined members of the committee who only have access to sufficient information to carry out their role. We only use the data we hold for running CUCC.

The club safety policy makes clear that it is the responsibility of individual members to bring to the attention of session leaders any medical details that they might need to be aware of. Session leaders will treat this information in the strictest confidence and would only disclose it to medical professionals / emergency services as required. CUCC does not store medical details of members apart from on a temporary basis for the duration of trips or activities after which they are destroyed. In some cases it may be considered important that the whole or a wider number of the paddlers be aware of an individuals medical condition to ensure safety on the water. We will always dicsuss this with the individual before sharing the information more widely.

CUCC Policies Page

Adapted from: